Director’s PA & Office Administrator  (VAC-C21148N)

Τομέας/Κατηγορίες Εργασίας: Διοίκηση επιχειρήσεων
Τύπος Απασχόλησης: Πλήρης Απασχόληση
Τοποθεσία: Κύπρος, Πάφος
Δημοσιεύθηκε πριν από: 3 εβδομάδες
Λήγει σε 2 εβδομάδες
Reference Number: FJ155338

Περιγραφή Θέσης

Our client is a Holding Company based in Paphos looking to hire a Personal Assistant for the Director of the company who will also assume duties as the Office Administrator.

 

Responsibilities as a personal assistant of the Director:

  • Planning the manager’s working day (keeping a calendar, organizing meetings, reminding the events and activities of various kinds)
  • Organization of trips in Cyprus and abroad (travel, ordering a taxi and hotels, catering, and paperwork)
  • Management of office work of the Director and his family
  • Maintaining communication on assigned tasks
  • Providing the manager with all the necessary information upon request
  • Work with the manager’s documents, in particular with incoming letters and calls 
  • Conducting initial negotiations on the tasks set
  • Translation of documents
  • Fulfillment of various requests

 

Responsibilities as the office administrator:

  • Preparation of the office for the working days: connecting office equipment and preparing it for operation, providing the office with stationery and consumables
  • Preparing and controlling the budgets for the office expenses
  • Supporting the contractual process for the following routines: stationery supplies, consumables, other inventory items necessary for the office; maintenance and repair of office equipment; other services
  • Ensuring cleanliness and readiness in the office premises
  • Control over the correct operation of office equipment and the rational use of stationery and consumables in the office
  • Monitoring of the contacts with maintenance services, utilities authorities
  • Ensuring proper maintenance and operation of the office premises
  • Organization of trips of the office employees, ordering air and railway tickets, dispatching vehicles
  • Maintaining the schedule of office vacations
  • Keeping minutes of the office meetings
  • Organization of office work, receiving incoming calls and managing outgoing calls
  • Preparation and assistance in organizing and conducting of internal and external meetings, negotiations with partners, clients, and other categories of visitors
  • Carries out individual service assignments
  • Prepares the office for closure (turns off lighting and office equipment, etc.

 

Requirements:

  • Strong command of Russian and English
  • Work experience in a similar position for at least 3 years
  • High learning ability
  • Multi-tasking
  • Positive thinking
  • Resistance to stress
  • Ability to work in all main Microsoft Office programs
  • High printing speed
  • Literacy
  • The ability to conduct office work and maintain the correspondence
  • Communication skills, competent, well-delivered speech
  • Higher education

 

Remuneration & Benefits

  • Remuneration package based on experience, skills & performance
  • 22 working days’ annual leave
  • Being part of a dynamic and creative team with positive and friendly atmosphere
  • Comfortable office in the Kato Paphos.

 

Working hours:

8:30 – 17:30. 1 hour lunch break.

 

TO APPLY for this job opportunity, send your CV (in English please) to [email protected] and include the reference:  Director’s PA & Office Administrator – VAC-C21148N. We look forward to hearing from you!

 

Κύπρος, Πάφος