The client is a leading property development and management firm in Cyprus, well-known for delivering exceptional projects over the past 20 years. They are looking to hire an Administrator/PA to join the team in Limassol.

They are seeking a highly organized and proactive individual to join our team as an Administrator / Personal Assistant. This role requires an adaptable professional with exceptional administrative skills and the ability to support high-level management effectively. The successful candidate will be responsible for overseeing office operations and assisting 
the upper management in a Personal Assistant (PA) capacity.

Key Responsibilities:

Administration:

• Oversee and manage day-to-day office operations to ensure a smooth and efficient work environment.
• Schedule and coordinate meetings, including booking conference rooms and arranging necessary logistics.
• Escort visitors to the appropriate conference rooms and ensure a welcoming environment.
• Handle incoming and outgoing correspondence, maintain records when necessary, and coordinate with the messenger for external tasks.
• Supervise office cleanliness and manage office maintenance.
• Organize and maintain office supplies, inventory, and vendor relations.
• Coordinate office events, meetings, and logistics.
• Manage phone calls, emails, and correspondence professionally and promptly.
• Monitor the progress of permits and the transfer of tittle deeds, ensuring accurate filling for each project. 
• Collaborate with all the necessary departments to facilitate smooth task execution. 
• Ensure adherence to office policies and procedures to maintain a productive workspace.
• Assist in preparing reports, presentations, and other documentation.
• Personal Assistant to Upper Management:
• Act as the primary point of contact for administrative and personal matters.
• Manage executives’ agendas, travel arrangements, and appointments.
• Provide general personal assistance to management, ensuring their day-to-day needs are met efficiently.
• Maintain confidentiality and exercise discretion when handling sensitive information.

What We’re Looking For: 

• A high school diploma or equivalent is required; a degree in Business Administration or a related field is preferred.
• Minimum of two years of experience in office administration or executive support.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• High level of discretion and professionalism in handling confidential information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work both independently and collaboratively.
• Strong problem-solving skills with a proactive and resourceful approach.
• High attention to detail and accuracy. 

What We Offer: 

• Competitive salary based on your skills and experience.
• 13th salary as part of your compensation.
• Opportunities for training and professional development.
• A supportive and creative team environment with a positive and friendly atmosphere.

TO APPLY for this job opportunity, send your CV (in English please) to [email protected] and include the reference:  Administrator/PA – VAC-C3225. We look forward to hearing from you!