OFFICE CLERK (€ 10,65 per hour)

Τομέας/Κατηγορία Εργασίας: Άλλα, Γραμματειακά
Τύπος Απασχόλησης: Μερική Απασχόληση
Τοποθεσία: Λεμεσός Λεμεσός Λεμεσός Λεμεσός , Κύπρος Κύπρος Κύπρος Κύπρος
Δημοσιεύτηκε πριν από: 1 εβδομάδα
Λήγει σε 2 εβδομάδες
Αριθμός Αναφοράς: FJ32517

Περιγραφή Θέσης

VACANCY NUMBER: HR/54/19

 

GRADE

Local Administrative Officer – (LAO)

 

SALARY

€ 10,65 per hour

 

CONTRACT TYPE

Term – Time (Start date after 19 September 2019)

 

HOURS PER WEEK

32 hours per week

               

LOCATION

Episkopi

 

ELIGIBILITY

To be eligible to apply for this role, you must hold a current and valid Status Stamp, if you are yet to receive your stamp please contact the recruitment team.

Ensure that your application has been correctly completed and all relevant information about your status

stamp has been provided. Failure to do so may result in your application being excluded.

 

TERMS AND CONDITIONS

Current staff will retain their current terms and condition, for new staff it will be as per the advert.

 

CLOSING DATE

Tuesday 07th May 2019, Midnight, Local Cyprus Time.

Late applications will not be accepted.

 

ESSENTIAL CRITERIA FOR THE ROLE:

  • Relevant administrative / clerical experience.
  • A good knowledge of office based IT is needed, including Microsoft Office packages
  • (Word, Excel and Outlook) and electronic filing practices.
  • The ability to communicate in English both verbally and in writing is an essential part of this role.
  • You must undergo and pass Enhanced Disclosure and Barring Service (DBS). (To be eligible to apply for DBS you must have lived in the UK within the last 5 years for a sustained period of time).
  • You must undergo and pass as security / police check.
  • You must provide 2 professional references. (Standing requirement).

 

DESIRABLE CRITERIA:

  • Qualification in ICT/typing
  • Maths GCSE or equivalent
  • English GCSE or equivalent

 

For specific details of the role please refer to the attached JOB DESCRIPTION

 

TO APPLY FOR THIS POSITION:

You must complete the application form and include evidence of how you meet the following

 

CORE COMPETENCES: 

     Essential:

  • Working Together
  • Communicating and Influencing
  • Managing Customers and Suppliers
  • Planning and managing resources

Desirable:

  • Analysing and using evidence
  • Improvement and change

 

ADDITIONAL INFORMATION:

The recruitment process is a fair and open competition, people will be judged on their own merit.

 

HOW TO APPLY:

  1. To apply for this role please complete the application form located at the following link:

External web page; Internal web page

 

  1. This role is assessed against the competency framework. For specific details please refer to:

Internal web page, SBAA_BFC_Core_Competence External web page

 

  1. For further information about the role involved please contact the Line Manager by telephone: Tel No: 00357 25962 2215, (Claire Scott)

 

  1. Once completed electronically please send your application by email to:

[email protected]

 

Only electronic applications via email in the original word format should be submitted (no handwritten applications will be accepted). No hard copy applications will be accepted.

 

Any forms that are submitted in any other format e.g. bitmap, jpeg, pdf will not be considered

 

Incomplete forms will not be sifted, please ensure that you complete all the sections on the form.

 

Only send your application, no CV or any other attachments to the Recruitment group mailbox, please do not attempt to send the application to the Recruiting Line Manager as they will not be able to accept it until it is forwarded through the Recruitment Officer for interview sift evaluation.

 

Please Note:

You will receive an email to let you know whether or not you have been successful to reach the interview stage, you will only receive feedback of your performance from the interview stage.

 

JOB DESCRIPTION

(To be reviewed at recruitment or annually at beginning of Reporting Year)

POST TITLE (1)Office Clerk
Area/Section (2)Episkopi Primary SchoolEstablishment No(3)
Grade (4)LAOGrade Priority(5)1
Full Time/

Part Time (6)

Part-time

Term-time

No of Established Hours (7)32
Required Security Clearance (8)BC/DBSPosition LEC/UKD (9)UKD
Current Incumbent Name (10)Employed by BFC or SBAA (11)BFC
Brief Description of Role(14)

To ensure the smooth running of the school office to support the Senior Leadership Group in ensuring effective communication is maintained with parents, MOD Schools, partner agencies and other schools. To maintain the Single Central Register, the school calendar and duty travel arrangements. Ensure safe banking practice are maintained and school fund accounts are kept accurately. Maintain and monitor the appropriate administrative systems to enable the Headteacher to fulfil their responsibilities efficiently and effectively.

 

Responsible to(15)

Senior Leadership Group – Headteacher, Deputy Headteacher and Assistant Headteacher

 

Priorities (list in order)(16)

  • Maintain, in conjunction with other office staff, the school data bases Maintain and monitor the appropriate administrative systems to enable the Headteacher to fulfil their responsibilities efficiently and effectively.
  • Maintain the diary and support scheduling of meetings
  • Maintain the Single Central Register
  • Maintain the school fund and other accounts under the supervision of the Headteacher and Budget Manager
  • Manage duty travel arrangements for all staff
  • Liaise with the other clerical staff to ensure the effective running of the office.

 

Responsible for (Tasks/Duties)(17) Percentage (%) of time spent during the working week on each task(18)
  • Advising the parents, answering enquiries and sending text message reminders.
  • Managing the school calendar and the Headteacher’s diary
  • Producing documents using all aspects of Microsoft Office – Word, Excel, PowerPoint, Access etc.
  • Managing accounts for sales, trips, school fund, and banking.
  • Maintain computerised records (Single Central Register) in an appropriate directory and folder.
  • Manage duty travel arrangements for all staff.
  • Support the Senior Leadership Team in arranging key events, e.g. Open Evening, Presentation Evening, New Parents’ Evening and attending such key events to support the Headteacher.
  • Jointly operating Integris system, retrieval of information, ad-hoc reports as required.
·      10%

 

·      10%

 

 

·      10%

 

 

·      10%

 

·      20%

 

·      20%

 

·      10%

 

·      10%

All employees are(19)

  • To undertake ad-hoc duties, as required, that may be reasonably expected by the line manager but are commensurate with the grade, and within the unit objectives.
  • To carry out responsibilities with regard to BFC Equal Opportunities and Health & Safety Policies.

 

Competences required(20)

Essential:

  • Managing Customers and Suppliers
  • Communicating and Influencing
  • Working Together
  • Planning and Managing Resources to Deliver Business Results

 

Desirable:

  • Improvement and change
  • Analysing and using evidence

 

Training/qualifications required for the post(21)

  • ECDL, typing, computing based qualifications
  • GCSE C or above English and Maths or equivalent qualifications

 

Equal Opportunities Responsibilities(22)

The responsibility for implementing the Department’s Equality & Diversity policies is shared by all staff. The Post Holder has a shared responsibility to ensure that the working environment is free from harassment, and that the dignity of others is respected. The Post Holder is required to take care that his/her own conduct does not cause offence and she/he should discourage colleagues from harassing others. Post Holder will be required to undertake a mandated Equality & Diversity training.

 

Health & Safety Responsibilities(23)

The Post Holder is to take due account of customer care considerations and is responsible for ensuring that their own actions and their environment is free from items/actions that may be considered hazardous to others.

 

Originator:

Line Manager

Kay GarnerEmployee:
Signed:Signed:
Date:Date:

 

 (Job Description will be reviewed at recruitment stage and/or annually at the beginning of Reporting Year)

 

Λεμεσός Λεμεσός Λεμεσός Λεμεσός , Κύπρος Κύπρος Κύπρος Κύπρος