VACANCY NUMBER: HR/78/19
Local Administrative Officer (LAO)
€20,483.00 Per annum
HOURS PER WEEK
37 hours per week
To be eligible to apply for this role, you must hold a current and valid Status Stamp, if you are yet to
receive your stamp please contact the recruitment team.
Ensure that your application has been correctly completed and all relevant information about your
status stamp has been provided. Failure to do so may result in your application being excluded.
TERMS AND CONDITIONS
Current staff will retain their current terms and condition, for new staff it will be as per the advert.
Monday 03rdJune 2019, Midnight, Local Cyprus Time.
Late applications will not be accepted.
ESSENTIAL CRITERIA FOR THE ROLE:
(Word, Excel and Outlook) and electronic filing practices.
For specific details of the role please refer to the attached JOB DESCRIPTION
TO APPLY FOR THIS POSITION:
You must complete an application form and include evidence of how you meet the following CORE COMPETENCES:
The recruitment process is a fair and competition and people will be judged on their own merit.
HOW TO APPLY:
Only electronic applications via email in the original word format should be submitted (no handwritten applications will be accepted). No hard copy applications will be accepted.
Any forms that are submitted in any other format e.g. bitmap, jpeg, pdf will not be considered
Incomplete forms will not be sifted, please ensure that you complete all the sections on the form.
Only send your application, no CV or any other attachments to the Recruitment group mailbox, please do not attempt to send the application to the Recruiting Line Manager as they will not be able to accept it until it is forwarded through the Recruitment Officer for interview sift evaluation.
You will receive an email to let you know whether or not you have been successful to reach the interview stage, you will only receive feedback of your performance from the interview stage.
(To be reviewed at recruitment or annually at beginning of Reporting Year)
|POST TITLE (1)||Training and Development and CP&F Co-Ordinator|
|Area/Section (2)||Episkopi||Establishment No(3)|
|Grade (4)||LAO||Grade Priority(5)||1|
Part Time (6)
|Full Time||No of Established Hours (7)||37|
|Required Security Clearance (8)||Sensitive Access, DBS||Position LEC/UKD (9)||UKD|
|Current Incumbent Name (10)||Employed by BFC or SBAA (11)||BFC|
|Brief Description of Role(14)|
Responsibility for the implementation, coordination and administration of all matters relating to the provision of the Continuous Professional Development Centre for HQ MoD Schools Cyprus. Provides guidance to schools and Early Years on all CPD requirements and opportunities, visiting DCYP representatives and contracted staff. Timely management of queries and requests for information as they occur.
Provision of support advice and guidance to MOD Schools and Early Years users on the day to use of Contract Purchasing & Finance (CP&F). Processing orders for overseas Schools, Early Years’ settings and business units without CP&F access.
Additional tasks as required by HQ Team to include Management of the HQ MoD Schools MT fleet, arranging transport, support to overseas recruitment activities and visitors to DCYP units in Cyprus.
Line Manager – Consortium Business Manager
Senior Line Manager – School Improvement Partner
|Priorities (list in order)(16)|
|Responsible for (Tasks/Duties)(17)||Percentage (%) of time spent during the working week on each task(18)|
· Provide advice and guidance to school as the content and requirements of training.
· Responsible for ensuring that all documentation and facilities required for the training are correctly prepared.
· Liaises with MoD Schools to arrange all H & S training and bespoke training for specific schools
· Organise all travel arrangements for visiting representatives of MoD Schools from Germany and the UK as well as any contracted staff.
· Arrange and distribute visitor itineraries
· Ensure all security clearance documentation is completed in accordance with the regulations and contracts are in place. Updates MOD Schools Clearance Register.
|All employees are(19)|
|Training/qualifications required for the post|
· Possession of a full clean driving licence. Ability to obtain an FMT600 and drive manual MOD self drive vehicles.
· ECDL or proven IT ability in the use of a variety of IT programmes, including MS Word, Excel, Outlook.
No Specific qualifications required but an understanding of the role and responsibilities of DCYP and MOD schools, military transport procedures and experience of working in a busy admin office would be an advantage. Effective communicator, able to deal with staff at all levels.
|Equal Opportunities Responsibilities(22)|
The responsibility for implementing the Department’s Equality & Diversity policies is shared by all staff. The Post Holder has a shared responsibility to ensure that the working environment is free from harassment, and that the dignity of others is respected. The Post Holder is required to take care that his/her own conduct does not cause offence and she/he should discourage colleagues from harassing others. Post Holder will be required to undertake a mandated Equality & Diversity training.
|Health & Safety Responsibilities(23)|
The Post Holder is to take due account of customer care considerations and is responsible for ensuring that their own actions and their environment is free from items/actions that may be considered hazardous to others.
(Job Description will be reviewed at recruitment stage and/or annually at the beginning of Reporting Year)