Office Manager Ayios Nikolaos Education Centre

Τομέας/Κατηγορία Εργασίας: Άλλα
Τύπος Απασχόλησης: Μερική Απασχόληση
Τοποθεσία: Κύπρος, Λάρνακα
Δημοσιεύτηκε πριν από: 1 εβδομάδα
Λήγει σε 1 εβδομάδα
Αριθμός Αναφοράς: FJ63712

Περιγραφή Θέσης

GRADE

LAO

 

SALARY

€8,857.51 per annum

 

CONTRACT TYPE

Part Time Fixed Term Appointment from 04/11/2019 to 08/03/2020 with a possibility of extension or conversion to permanent (Maternity Cover)

 

HOURS PER WEEK

16 hours per week

               

LOCATION

Ayios Nikolaos

 

ELIGIBILITY

To be eligible to apply for this role, you must hold a current and valid Status Stamp, if you are yet to receive your stamp please contact the recruitment team.

Ensure that your application has been correctly completed and all relevant information about your status stamp has been provided. Failure to do so may result in your application being excluded.

 

TERMS AND CONDITIONS

Current staff will retain their current terms and condition, for new staff it will be as per the advert.

 

CLOSING DATE

23rd October 2019, Midnight, Local Cyprus Time.

Late applications will not be accepted.

 

ESSENTIAL CRITERIA FOR THE ROLE:

  • Relevant administrative / clerical experience.
  • A good knowledge of office based IT is needed, including Microsoft Office packages

(Word, Excel and Outlook) and electronic filing practices.

  • The ability to communicate in English both verbally and in writing is an essential part of this role.
  • You must undergo and pass as security / police check.
  • You must provide 2 professional references. (Standing requirement).
  • Be prepared to self-drive MT vehicle (and prepared to obtain FMT600) to attend meetings across WSBA and ESBA or occasionally in the Republic of Cyprus.

 

DESIRABLE CRITERIA:

  • Knowledge of SBA / Community

 

For specific details of the role please refer to the attached JOB DESCRIPTION

 

TO APPLY FOR THIS POSITION:

You must complete the application form and include evidence of how you meet the following CORE

 

COMPETENCES:

CORE COMPETENCES: 

  • Working Together
  • Leadership and Developing People
  • Communicating and Influencing
  • Analysing and Using Evidence
  • Managing Customers and Suppliers
  • Improvement and change

 

ADDITIONAL INFORMATION:

The recruitment process is a fair and open competition, people will be judged on their own merit.

 

HOW TO APPLY:

  1. To apply for this role please complete the application form located at the following link:

INTERNAL WEB PAGE SBAA External Webpage

 

  1. This role is assessed against the competency framework. For specific details please refer to:

Internal web page,

SBAA Webpage Competence

 

  1. For further information about the role involved please contact the Line Manager by telephone: Tel No: 00357 2596 3535 (Maj Kate Cooke)

 

  1. Once completed electronically please send your application by email to:

[email protected]

 

Only electronic applications via email in the original word format should be submitted (no handwritten applications will be accepted). No hard copy applications will be accepted.

 

Any forms that are submitted in any other format e.g. bitmap, jpeg, pdf will not be considered

 

Incomplete forms will not be sifted, please ensure that you complete all the sections on the form.

 

Only send your application, no CV or any other attachments to the Recruitment group mailbox, please do not attempt to send the application to the Recruiting Line Manager as they will not be able to accept it until it is forwarded through the Recruitment Officer for interview sift evaluation.

 

Please Note:

You will receive an email to let you know whether or not you have been successful to reach the interview stage, you will only receive feedback of your performance from the interview stage.

 

 

JOB DESCRIPTION

(To be reviewed at recruitment or annually at beginning of Reporting Year)

POST TITLEOffice Manager Ayios Nikolaos Education Centre
Area/SectionAY NIKEstablishment No
GradeLAOGrade Priority1
Full Time/Part TimePart-TimeNo of Established Hours16
Required Security ClearanceOfficial SensitivePosition LEC/UKDUKD
Current Incumbent NameEmployed by BFC or SBAABFC
Brief Description of Role Sole 55 AEC Gp point of contact in Ay Nik.  Responsible for: co-ordinating and managing the Ay Nik Community Learning Programme (CLP); co-ordinating, publicising and overseeing all courses run at the AEC; maintaining relationships with Ay Nik personnel to maximise participation; managing the AEC infrastructure day-to-day (including health and safety compliance); providing advice/ signposting to relevant 55 AEC staff; and assisting the Dhekelia AEC staff in support of other tasks as required, including support to ECDL/Functional Skills administration and delivery.

 

Responsible to Line Management Responsibility is to 2IC 55 AEC (Army Captain).  The Countersigning Officer is OC 55 AEC. NB From Aug next year LM will be OiC Dhekelia on promotion to Captain.

 

Priorities (list in order)

  • Administration of military learners for mandatory career courses.
  • Management of (and enhancement to) the Ay Nik Community Learning Programme (CLP).
  • Co-ordinate, promote and oversee the delivery of courses in the Ay Nik Ed Centre (spousal employment support, instructor capability, CLM/Offr Career Dev courses etc).
  • Support to Dhekelia AEC staff as required (eg. assist with routine maintenance of Ay Nik computer systems including computer faults diagnosis and resolution; limited administration of learners).

 

Responsible for (Tasks/Duties)Percentage (%) of time spent during the working week on each task
  • Administration of military learners for mandatory career courses.
  • Community Learning Programme (CLP).
  • Co-ordinate, promote and oversee the delivery of courses in the Ay Nik Ed Centre
  • Support to Dhekelia AEC staff as required
 

20%

50%

 

15%

15%

All employees are

  • To undertake ad-hoc duties, as required, that may be reasonably expected by the line manager but are commensurate with the grade, and within the unit objectives.
  • To carry out responsibilities with regard to BFC Equal Opportunities and Health & Safety Policies.

 

Competences required

Essential:

  • Working Together
  • Leadership and Developing People
  • Communicating & Influencing
  • Analysing and Using Evidence
  • Managing Customers  & Suppliers
  • Improvement and Change

 

Training/qualifications required for the post

Functional Skills Literacy and Numeracy L2, ECDL.  If not held, must have a realistic prospect of achievement within the first two months of employment (AEC support available).

Attend mandated training specified by 55 AEC/BFC and any other training recommended.

Experience of administration and customer service highly desirable.

 

Equal Opportunities Responsibilities

The responsibility for implementing the Department’s diversity and inclusion policies is shared by all staff. The Post Holder has a shared responsibility to ensure that the working environment is free from harassment, and that the dignity of others is respected. The Post Holder is required to take care that his/her own conduct does not cause offence and she/he should discourage colleagues from harassing others. Post Holder will be required to undertake a mandated Equality & Diversity training.

 

Health & Safety Responsibilities

The Post Holder is to take due account of customer care considerations and is responsible for ensuring that their own actions and their environment is free from items/actions that may be considered hazardous to others.

 

Originator:

Line Manager

Maj Kate CookeEmployee:
Signed:Signed electronicallySigned:
Date:4 Oct 19Date:

(Job Description will be reviewed at recruitment stage and/or annually at the beginning of Reporting Year)

 

Κύπρος, Λάρνακα